Wedding Rentals – Make Sure You Have All the Needed Items!

Thanks to Carol Thomas of A-One Weddings & Events in Cheyenne for providing us with this handy little checklist!

Wedding Rentals – Make sure you have all the needed items!

Having an outdoor event or using a venue that doesn’t provide every item needed (or the
items that they provide don’t meet your style)? Well let’s talk rentals!

The starting point:
● Check which vendor provides what –
○ venue to see what they include in the price.
○ caterer to review what they include in their price. If you need to provide rentals for them, what do they need and will they unpack and repack the rentals?
● Contact a rental company with your total guest count, the budget you would like to work within (be realistic and honest, as a truly professional company will guide you to the best options), and if you have examples of styles that you like, provide those too!

Some items you may want to consider and discuss with your wedding rental company:
● Outdoor wedding:
○ Do you need a tent? Is it the main venue or will it just be your backup plan if the weather is unpleasant?
■ Will you want fabric draping, chandeliers, or other specialty decor?
■ You may also want to consider heating or A/C depending on the season and weather forecast.
○ Will you need power? Will you need generators to provide electricity for the DJ, band, caterer, and lighting? (These are a few suggestions that will need power, it’s not an exhaustive list!)
○ Restrooms? If you’re outdoors will you have adequate restroom facilities? Estimate around 4 stalls for women and 3 stalls for men per 150 guests.

● All venues:
○ Tables and chairs:  You will also want to check if they are provided and meet your expectations at any venue you choose. Remember to include ceremony seating and any special situations like musicians that need seated while playing. In addition to tables for your guests you may need
tables for buffets, cake, and gifts.
○ Dance floor. If you are outdoors this may be a necessity, and if your
venue doesn’t have one or you dislike the one they have you will want to
make sure you have this in your list of rental items.
○ Linens and napkins. There are an array of fabrics, patterns, and colors to choose from, and linens are a wonderful way to customize your wedding and showcase your style! Renting linens ensures that they arrive clean and pressed and that you won’t have to deal with the hassle of cleaning/storing/selling them after the wedding.
○ Dinnerware, flatware, and barware. The best way to figure out what you need here is to start with the venue, caterer, and bartenders to see what they provide and any recommendations they will provide. Your wedding rental professional will answer any questions and assist you with
recommendations and suggestions.

— There are other rentals that may appeal to you depending on the look and atmosphere you would like to create from lounge furniture to ceremony decor like archways. Check with your local wedding professionals to learn about the options you have available.

● If your caterer is placing an order with the rental company, see if they will add your items to their order so that the wedding rentals are all delivered at the same time. This will keep you from having to pay multiple delivery fees, and if all rental items are from the same company you won’t have to keep the orders separate to make sure that they are returned to the correct rental company.
● Inquire if the company charges damage waiver fees and what these fees cover and, just as importantly, what is not covered.
● Review cancellation policies, deposits, retaining fees, and payment arrangements.

Written by & images provided by:
Carol Thomas, Professional Wedding Planner with A-One Weddings & Events event
rental specialist providing rentals throughout Wyoming, Nebraska, and Colorado

WEDDING SPOTLIGHT: Jessica & Matt August 5, 2017

I am in love with this gorgeous Casper wedding, full of color & bling and captured by Riverton’s Virginia Ruth Photography! Jessica & Matt had a lot of elegant + colorful touches … totally digging the coral + navy combo, the Blessing Tree and the paper lanterns! Their ceremony was held at Casper Plant Company, with their reception at The Gaslight Social, flowers by Keefe’s Flowers and their DJ was Dynamic Sound & Light of Casper. Thanks Virginia Ruth Photography for sharing!







photography by Ardent Photography

Thanks to Ardent Photography for sharing Jackie & Nick’s beautiful wedding with us! Their beautiful wedding took place at the Casper Country Club June 24 – and we are in <3 with these beautiful pics, including of their pooch Toby!

WEDDING SPOTLIGHT: Tim & Steph by Virginia Ruth Photography

Tim & Steph

Tim & Steph were married on May 27 in a gorgeous wedding full of personal details. Riverton’s Virginia Ruth Photography captured these beautiful images of their day … I’m in love! <3




Meal Service 101 from A-One Weddings & Events of Cheyenne

Meal Service 101

by Carol Thomas, PWP — A-One Weddings & Events, Cheyenne

Visit their website here

You may know the difference in the cocktail hour (small appetizers and beverages) and the reception dinner (full meal), but did you know there are other options? Let’s take a look at the most common and a few trending styles too!

 Cocktail Reception:

Typically this is a formal alternative to a dinner reception – think a step above business casual so a suit jacket with slacks or a stylish dress. This style of food service encourages guests to mix and mingle so there is limited seating. Food is served in bite-sized portions and can be passed by waitstaff or on buffet style service tables.


In this style guests to leave their seat and serve themselves. This can allow for a wide range and variety of foods to be served. You can still assign seats to your guests if you would like and we recommend that you have the DJ or another appointed person excuse tables so that you do not have a rush of people standing at the buffet.

Plated Service:

This style is where waitstaff serves pre-selected entrees to each guest. This style offers a more formal feeling as your guests will be waited on throughout the dinner service. There are a few ways that you can have plated service: single entree, duet entree , or plated entree choice. With single entree you select one entree choice that is served to every guest, so every one receives the chicken and veggies. A duet is two entree choices served to every guest, perhaps you selected New York Strip and chicken with veggies to give your guest a variety. Plated choice is when you allow your guests to select their entree on the RSVP card (you know where you check beef or chicken). When choosing plated meal service make sure you allow guests that are vegetarian or have food allergies to let you know so that the caterer can prepare a meal that fits their restrictions.


In this style guests to leave their seat and serve themselves. This can allow for a wide range and variety of foods to be served. You can still assign seats to your guests if you would like and we recommend that you have the DJ or another appointed person excuse tables so that you do not have a rush of people standing at the buffet.

This is a unique food service option where platters of entrees and side dishes are set on each guest table and the guests serve themselves. This style allows for guests to select from the variety offered, but can be a bit tricky as there may not be room on the table for all the platters.

Food Truck:

A unique and delicious way to serve food to your guests. Food trucks are a bit like buffets in that your guests will leave their table to select their food, and is typically a little more made to order for each guest than a plated meal would be – think of a main option like pizza and then guests choose their toppings! If that idea grabs your attention you may want to check out Bella Fuoco Pizza here in Cheyenne!

Late Night Bites:

From simple snacks like chips and dips to more elaborate mini hamburgers  or wrapped burritos served to-go, Snacks or even a second mini meal after an evening of dancing and perhaps drinking can be an amazing addition to the end of night festivities!

Dessert Only:

This is a fun twist if you are having a ceremony that doesn’t align with lunch or dinner service consider serving your favorite desserts and enjoy all the best endings to celebrate your sweet beginning! Make sure that you let guests know that they are going to be enjoying a variety of sweets so they know what to expect.

Consider your personality, the style of the wedding, and the venue when deciding on which style of food service you would like to provide for your guests. There are an infinite combination of ways to make your day unique, and food is just one of your options so have fun and enjoy all the details!

Next month’s FOOD! blog will circle out of the kitchen to discuss what the differences are in a catering manager and wedding planner.

Thoughts, suggestions, or questions? I would love to hear from you email me or comment in the box at the bottom of the page. When commenting please put the blog title so that we all know which topic you are interested in. Thanks!

Alex & Chelsea’s Lusk Wedding by the Creek

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Thank you to Lacey Dale Photography of Lusk, Wyoming for sharing Chelsea & Alex’s day with us! A few details …

Chelsea wore a pleated, strapless, empire waist gown from David’s Bridal — with POCKETS!! SOO COOL! Her shoes were a pair of navy blue Converse Chuck Taylors. Earrings were something borrowed from one of her bridesmaids, and she also wore a bracelet from Alex’s grandmother who passed away. Her sash on her dress was handmade by Alex’s sister Kari Dickson. Alex wore a pair of grey Carhartt pants, a white shirt and pink tie. The location was north of Lusk, Wyoming, on Gravel Pit Road. Donna Ruffing, from Lusk owns a ranch and the couple got married on a creek bottom with a grassy meadow, sandstone wall background and surrounded by cottonwood trees. Alex used to live there, and still likes to go elk hunting on the ranch. Chelsea’s mother walked her down the aisle, with the service performed by Joel Richardson. The reception was held at the well-known Pizza Place in Lusk, owned & operated by Brad and Melissa Wagner — the couple had their first date there, and it’s where Alex proposed to Chelsea.

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Heather & Dustin’s Wedding in the Snowies — part 1




Plush Limos 2015 WW

Dustin & Heather’s Wedding in the Snowies

Captured by Ardent Photography, Laramie, Wyoming

Thanks to Ardent Photography of Laramie for sharing this beautiful wedding with us! Heather & Dustin were married in a beautiful and sunny summer ceremony at Snowy Range Livestock & Ranch. Their bridal party and wedding attire came from Laramie’s Mountain Valley Bridal, Laramie’s Party Pros Entertainment provided their rocking party afterward, and their cakes & cupcakes were made by Dustin’s sister, Christy … Congratulations Heather & Dustin!

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ardent-6ardent0158ardent1503ardent1520-2ardent1695 ardent4726 ardent7196 ardent7205ardent7253 ardent7282-2 ardent7295-2 ardent7324-2ardent7360-2 ardent7416 ardent7554-2 ardent7590ardent7608ardent7634ardent7655-2ardent7716ardent7721 ardent7827 ardent7857-2ardent8075-2 ardent8107-2ardent8159 ardent8435 ardent8449If you’d like to see your wedding or engagement (or both!) on our blog, it’s easy to submit – email or message our Wyoming Weddings Facebook page. We do require the OK of your photographer!

Congrats on your Beautiful Wyoming Wedding!

Kati Hime, Editor


WEDDING WEDNESDAY: West & Colletti, Rock Springs … David Huber Photography

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Thanks to David Huber Photography of Worland for sharing this peek into the West & Coletti wedding from Summer of 2015 in Rock Springs!

Valentine’s Day Goodies from Sweets Cakes & Pastry of Laramie!

2016 Sweetwater County Expo poster


It’s Valentine’s Day, and Sweets Cakes & Pastry in Downtown Laramie has a GREAT Special Pre-Order Menu! Order by February 9th to take advantage of these yummy treats & deals … Place your order in their shop at 211 E. Grand Avenue, or call 307.223.2147!



Chocolate Dipped Strawberries — $15/Dozen :  Strawberries dipped in chocolate. Available by the dozen.

Red Velvet Whoopie Pies — $20/Dozen & $10/Half-Dozen :  Heart shapes bite-sized red velvet whoopie pies with cream cheese filling. Orders by the half dozen and dozen.

— Cakes for Two — $20/Each : Cake flavors available in vanilla bean, lemon chiffon or chocolate. Iced with white or chocolate buttercream or whipped cream. Add fresh strawberries or raspberries on top for $5 extra.

— Brownies — $25/Dozen : Heart shaped and dusted with powdered sugar. By the dozen.

Sugar Cookies — $20/Dozen : Heart shaped cookies, frosted and decorated with sprinkles. Orders are by the dozen.


If you forgot to pre-order, stop by Sweets Cakes & Pastry and choose from the current selection of sweets for your sweetheart. We would love to get to know you!

Kodi Davis, New Owner, Sweets Cakes & Pastry



WYOMING ENGAGEMENT: Katie & Zach w/Pickrel Art & Photography


Meet Katie and Zach. She’s a student at Sheridan college (part time vet clinic employee, part time Starbucks Barista), he’s a ranch hand at the Padlock ranch. They met in Jackson Hole while working on a dude ranch in 2014. These really sweet & hip engagement photos were taken at Rapid Canyon Ranch outside of Sheridan at the base of the Big Horn mountains, and their wedding will also be at the ranch (I like the date pic!). Thanks to our super cool friend Becky Picrel of Pickrel Art & Photography of Gillete for sharing!

Great Gently & Never Used Wedding Items for Sale in Laramie!

Ardent 2015 WWG

Thanks Rachel Ellis for sharing this list with us! These are items from Rachel’s wedding that she has for sale … some gently used, some never used! Check ’em out, and at the bottom is Rachel’s contact. If you have gently used wedding items to sell, email us at!


-I have a gold cake cutting set for sale, $10. Never used, we got a nice hand made one, and didn’t use this one.


-Bridesmaid Bouquets, I have 7 homemade bouquets, for $10 a piece, or $50 for all. I also have jars that match to put them in, for reception decorations that I will throw in for free.

-Davids bridal headband, Never worn, decided to go a different route, Paid $120, Still has tags on, asking $75

-I have 15 + coral boutonnieres, and one white. That we didn’t use, decided to go in a different direction.


-“Here comes the bride” sign. $10


-Bride and Groom/ Thank you Signs, White and black. $5 for both











































-Lace Aisle runner, $15


-Tons of Votive candles, Ivory in color. At least $100 of them are still useable! Will sell all of them in a large box for $25


-Uplighting, I have 9 of them, brand new light bulbs in each, will sell for $8 a piece, They are 7.92 at walmart brand new!


-Box of Photo booth Props! Sombrero, hawaiian hat, masquerade mask, sunglases, mustaches, funny signs to hold up, and tons more!! Take the whole box for $40!





















-Two 6 ft, greenery and peach roses garland! $25 for both!! Ordered online for 20 bucks each!


-brand new champagne glasses, never used. $15


-kraft paper sweet treat goodie bags, $5











-Square vase with gold sand, $5

Vases, (Flowers Sold) 4 brown, 2 pink/peach. $10 for all.


-Peach tulle, $5


-Mr and Mrs banner . $20



-Gold Bird Cage Card holder

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Contact Rachel Ellis, Laramie Wyoming, 307-275-4193, or


Thanks to Casper’s Beartooth Photography for sharing this beautiful wedding! Taylor & Breanne were married June 20, and I love their details … a little rustic chic combined with elegance. Love the gorgeous backdrop too… Great pick!